Job Description
Department Information
This position is only open to current Residents of Colorado. Incumbent will be required to complete work for CDE within Colorado. Please Note - As of August 27, 2025, a hiring freeze is in effect for the Colorado Executive Branch. State agencies will be allowed to finalize the hiring process only if a position has been posted by August 27, 2025.
Although the hiring freeze does not apply to the Colorado Department of Education, our agency is committed to acting in accordance with the objectives of the hiring freeze and only hiring positions that have been vetted and determined to be an essential need.
Colorado Department Of Education – What We Do The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.
As the administrative arm of the State Board of Education , CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.
CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.
CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.
Why Work For CDE The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:
- Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
- Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
- Employer paid short-term disability and life insurance
- Up to 160 hours of Paid Family Medical Leave (PFML)
- 11 paid holidays per year
- Competitive vacation and sick leave accruals
- Retirement through the Public Employees Retirement Association (PERA)
- Employer paid RTD Eco Pass (certain restrictions may apply)
- Paid professional development opportunities
A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.
Description Of Job Work Environment: This position is Full-time, is Hybrid (Remote/Home Office w/requirement to report to Work location per business needs). - Office hours are typically Mon-Fri, 8 am-5 pm
- Extended hours during the evening or the weekend may be required by business needs
- 5% Travel Within State of Colorado?
- A Remote (Home) office is required
- Required to report to the work location per business needs
- Essential Functions (ADAAA)
- LIGHT/Office environment:
- Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
- May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
- Required lifting, bending, stooping, pushing, walking, etc.
- Light work usually requires walking or standing to a significant degree
- DL Required: Required to safely operate a motor vehicle (OR State of Colorado Fleet motor vehicle/Colorado DL required) to complete travel requirements. (For positions with extensive travel that cannot be completed by public transportation or Lift/Uber--this is a terminable condition of employment)
Position Summary This unit supports personnel serving students with exceptional educational needs. Technical assistance and programming support are available for students who have disabilities, are gifted and talented, and/or who are culturally or linguistically diverse. This unit administers both the state's Exceptional Children’s Educational Act (ECEA) and the federal Individuals with Disabilities Education Act (IDEA) for children with disabilities The purpose of this position is to support the administration of grants and services of this work unit.
This position exists to handle the administrative duties and responsibilities for the Office of Special Education in the Exceptional Student Services Unit and specifically the Access, Learning, and Literacy Team. Broad duties include general office and program support for federal grant funds administered within the office and unit. These office supports include organizing events, purchasing, and accounting duties, data entry and retrieval, and file tracking and management, and designing flyers, registrations, and certificates of attendance. These program supports include assistance for annual budgets, grant writing, professional development, and technical assistance activities. This position involves forward-facing work with the field specific to the technical assistance activities that are funded through IDEA. Further, the position has ongoing involvement with interviews and provision of training and support of new program support assistants.
The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.
The final salary is anticipated to fall within the posted salary range, however could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.
Major Duties And Responsibilities - Provide administrative support for trainings, meetings, and travel for the Office of Special Education’s Access, Learning, and Literacy Team
- Completes all appropriate CDE forms to ensure timelines are met for staff requesting various arrangements to be made for them including forms for approval and reimbursement for in-state travel, out-of-state travel, and non-CDE employee reimbursements
- Organizes and prepares internal and external meetings including arranging and securing meeting spaces, managing, and tracking registration, completing official function forms, MOUs, contracts, and purchase orders and requisitions, inclusion of Personally Identifiable Information language, as necessary.
- Prepares sign in sheets, name tags, agendas, programs, and other meeting materials that will be used by attendees and high proficiency with Microsoft Office Suite, Google Applications, and Smartsheet Mastery of the electronic approval process.
- Designs, with consultant input, flyers, registrations, evaluations, and certificates for professional development events.
- Arranges meeting room setup, meals, and equipment for events
- Maintains records systems and electronic communication
- Assists other offices and program consultants for meetings as time permits.
- Provides forward-facing onsite field assistance (walking people through a process - teaching how to fish vs. fishing for others) for special education programs on departmental office processes and protocols, such as completing travel documents, responsibilities specific to onsite registrations, training for non-employee reimbursement paperwork, and answering logistical questions–providing targeted support to district participants with a development need or problem, which is typically provided during the extent of the training event and for a couple of weeks post-event–specific to technical assistance and training events.
- Schedules and supports required paperwork for individualized training to districts as needed.
- Completes Moodle registration for consultant courses and problem solves needs to support the Moodle platform.
- Completes accessibility checks to industry standards with needed edits for all PD and TA activities and provides training support to others on accessibility check procedures.
- Completes accessibility checks on field flyers for DHH Events.
- Spreadheads planning and execution of in-person training events including location procurement, speaker logistics (contract, travel and accommodation arrangements, accounts payable, scheduling based upon the speaker’s provided agenda, and ALL Team consultant needs.
- Provides hands-on customer service and QA assistance to district participants, Director, and contracted speaker(s).
- Completes document editing and formatting tasks.
- Attends in-person training events to provides hands-on customer service and QA assistance to district participants and contracted speaker(s), as needed.
- Reviews submissions for accuracy and monitors DHH Job Board for positions in the field to continually ensure the status of job positions.
- Supports the web accessibility and posting of the DHH Event Board.
- Provides support for biweekly part-time employee payroll and travel reimbursement that includes review of paperwork for accuracy, possible needed edits from part time staff, and submission for signature approval.
- Manages consultant listservs, including review and analysis of appropriateness of personnel requesting to be on the listserv.
- Provides support, as needed, to part-time employees associated with assigned consultants, on field needs, accessibility, and CDE logistics.
- Enters data into the ALL Team databases to track participant date / classification of PD and TA.
- Provides general office and administrative support for the Access, Learning, and Literacy Team and related program activities and grants administered by the Exceptional Students Services Unit
- Assists with program application, monitoring, and technical assistance support activities
- Maintains program, budget, and other files for consultant staff
- Orders supplies for consultant staff
- Assists with estimating budget expenses
- Provides supports for project and task management.
- Creates, establishes, and updates the project timeline and corresponding documents for consultant PD and TA events.
- Maintains office calendar, contributes to unit calendar, and keeps floor calendars updated
- Develops and maintains consultant databases and spreadsheets.
- Assist other offices and program consultants with administrative program supports as time permits.
- Supports onboarding and training of new Program Support Assistants.
- Assists other offices and program consultants with administrative program supports as time permits
- Supports internal and external communication for the Exceptional Student Services Unit and Office of Special Education – Access, Learning, and Literacy Team
- Supports external communication efforts by
- Responding to or routing incoming email and phone requests from educational agencies and school districts
- Maintaining listservs and email lists of educational agency and school district contacts
- Submitting content for CDE’s The Scoop
- Serving as a web coordinator for DHH specific web boards
- Ensuring formats content and Section 508 for accessibility (Section 508 requires government agencies to make their ICT such as technology, online training, and websites fully accessible).
- Providing content to the ESSU web content coordinator for the Office of Special Education
- Assisting in CDE and ESSU specific phone calls
- Disseminating emails to field in coordination with consultants to confirm training logistics.
- Supports internal communication efforts by
- Compiling and distributing meeting notes
- Participating in department Administrative Support Network meetings and projects
- Coordinating, organizing, and implementing new Admin/Program Support roles.
- Supporting/assisting with the interview process.
- Designing and utilizing Smart Sheet protocols
Minimum Qualifications, Substitutions, Conditions Of Employment & Appeal Rights MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: Experience Only - Three (3) years of relevant experience in administrative support
- Within the 3 years:
- Preferred
- Smartsheet experience
- Desktop publishing
- Effective writing skills
- Event planning
- Google suite
- Zoom/teams set up experience
Conditions of Employment : - Must be willing and able to submit to the pre-screening process and pass a background check.
- Ability a nd willingness to independently determine, obtain means, and complete required travel (percentage 5%)
- Work extended schedule per business needs
- Report to work location per business needs
Supplemental Information Complete Applications Must Include - Completed Online Application: Required - Submitted through our ATS .
- Cover Letter: Required - Attach
- Resume: Required - Attach
- Failure to submit a complete application as defined above by the announcement close will result in your application being removed from consideration.**
- Resumes and Cover Letters WILL NOT be reviewed for minimum qualification screening.
FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO: Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.
All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately. Email Address All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "
[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.
Appeal Rights If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination.
Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.
Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at .
A standard appeal form is available at: . If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.
Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.
The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to
[email protected] .
Job Tags
Temporary work, Part time, Full time, Contract work, Work from home, Work at office, Home office, Afternoon shift, Flexible hours, Weekend work,