Position: Event Producer
Location: Remote - The agency is located in NYC
Start Date: March 2025
Agency Overview:Lighthouse Creative Works is a full-service, boutique events agency that provides Fortune 100 companies with event logistics, multimedia production, communications, and creative services. Our core business produces multi-day executive summits, sales meetings, B2B marketing events, incentive trips, and internal team meetings. By connecting with an organization’s brand and communication goals, our team delivers unforgettable experiences.
Event Producer Role:The Event Producer will be a key member of the LCW team working in collaboration to produce smaller and large-scale events. This role will be client-facing and manage multiple aspects of events with the plan to oversee projects in the future.
Client-facing: participate in client meetings and presenting areas of management
Produce elements of multi-day Summits and B2B events/parties
Oversee guest lists/attendee management
Contribute to key event docs including project decks, work back plans, timelines, and run of shows
Comfortability working on multiple projects concurrently
Pre-Event / Planning - Projects may include, but are not limited to:
Attendee & Guest List Management
Own lists and communicate updates with clients
Track, monitor, and report registrations
Create attendee communication plans
Add & update new information on registration platforms
Add and update event websites with new information
Event apps: populate with content when needed
Update RFPs & send them to selected venues
Develop site selection decks with the team
Research ground transportation vendors
Book / manage ground transportation
Create initial rundowns to hand off to the content manager and show caller (when needed)
Research and produce branded items as needed
Create asset lists for designers
Proof designs for approval
Develop budgets based on areas of management
Track & update budgets based on associated areas of management
Oversee & execute areas of planning management
Travel to events as needed
Travel is about 15 - 20%. It is heavier in October & November leading up to Thanksgiving.
2025 LCW Events Calendar (to date - not all confirmed)
February 6: Agency meeting in NYC/NJ (Attendance: 30)
March 16 - 20: Breakout Room in Chicago (Attendance: 20)
Week of June 9: CEO Summit in Aspen (Attendance: 60)
July 30 - August 6: Party in Boston (Attendance: TBD)
Week of October 6: Team Offsite in TBD (Attendance: 15)
October 12 - 19: Conference in DC (Attendance: 1000)
November 5 - 12: Conference in TBD (Attendance: 225)
November 13 - 20: Exec Offsite in TBD (Attendance: 180)
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