Job Description

Job Summary:

The Division of Gastroenterology and Transplant Hepatology, a division of the Department of Medicine (DOM) in the University of Wisconsin-Madison School of Medicine and Public Health, is seeking a full-time Graduate Medical Education (GME) Fellowship Program Manager to manage the day-to-day administration of their two fellowship programs (Gastroenterology and Hepatology, and Transplant Hepatology) and ensure program compliance within established accreditation guidelines.

This position reports directly to the GME Program Manager II, and works collaboratively with the Fellowship Program Directors, Associate Program Directors, the Gastroenterology and Transplant Hepatology Division Administrator, faculty, and staff to manage and oversee the fellowship programs. They serve as a content expert for ACGME Accreditation, fellowship program development, and implementation. This position assists with developing and maintaining the educational quality of the training programs and ensures that GME policies and procedures, and other regulatory requirements are met.

This position interfaces regularly with faculty, trainees, and other staff in the Division, DOM, and the GME office. The position requires someone who is self-directed with a high degree of professionalism, outstanding organizational skills, attention to detail, excellent verbal and written communication skills, flexibility, and the ability to prioritize multiple competing deadlines. The individual in this position will benefit from prior experience working for an academic medical institution, interest in and knowledge of Graduate Medical Education, and experience managing projects, curricular activities, and/or events for adult learners and faculty.

Responsibilities:

Manages the administrative activities of the residency/fellowship program as outlined in the accreditation program requirements and other regulatory agencies. Responsible for ensuring residents/fellows meet administrative and regulatory responsibilities while serving as the primary liaison between the Program Director, residents/fellows, program faculty, institutional Graduate Medical Education (GME) office, and affiliated teaching sites concerning program matters. Must demonstrate a broad knowledge of GME practices and principles, make recommendations and implement changes approved by program leadership, and may supervise or lead the work of others to ensure their programs achieve and maintain the highest quality standards in GME. Works under general supervision of the GME Programs Administrator, Department Administrator, or their designee, and in consultation and collaboration with the Program Director and the sponsoring institution's DIO and Director of Graduate Medical Education.

• 15% Maintains a thorough understanding of accreditation program requirements and related policies, regulatory requirements, and hospital and program policies to provide expert consult to the Program Director to maintain accreditation and compliance with regulatory bodies and pertinent policies
• 25% Collaborates with the Program Director to assess curriculum and evaluations, developing the structure and delivery mechanism, and maintaining accurate records of curriculum, evaluations, and participation
• 20% Provides guidance for resident/fellow recruitment, credentialing, and onboarding to maintain compliance with regulatory bodies and hospital policies
• 10% Serves as the primary contact for the program, liaising with those directly associated with the program, the Institutional GME Office, and regulatory agencies. Advises residents/fellows, program staff/faculty of program and institutional policies and procedures
• 5% Regularly attends monthly program coordinator meetings and GME educational offerings. Collaborates with other colleagues to develop best practices, and serves as an administrative reviewer of other GME programs. Should regularly attend national GME or specialty conference(s)
• 5% Maintains the resident/fellow and program expenditures. Advises fiscal leadership on program budgetary needs and monitors program expenses within budget constraints
• 5% Responsible for ensuring resident/fellow and program compliance with policy, accreditation, and regulatory requirements and that appropriate documentation is maintained
• 5% May exercise supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 FTE or equivalent employees
• 10% Ensures the accuracy of fellow clinical, inpatient, and night call schedules, including verifying that paging and all relevant organizations (e.g., VA, SSM) have the correct and up-to-date information.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Preferred
Bachelor's Degree

Qualifications:

Required:
- 2 years relevant work experience in medical education administration or related field
- Demonstrate excellent written and verbal communication skills
- Proficient in Microsoft Suite and highly adept at using software applications such as video conferencing platforms, presentation programs, calendaring systems, etc

Preferred:
- Familiarity with MedHub
- Familiarity with UW Health Enterprise software (Oracle, QGenda, etc.)

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Terminal, 24 month appointment.
This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding

Salary:

Minimum $75,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $75,000 but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. Benefits information can be found at ().

SMPH Academic Staff Benefits flyer: ()

Additional Information:

The successful candidate will possess the following soft skills:
- Demonstrated ability to behave and communicate in a manner that promotes and fosters a culture of teamwork, inclusion, and cooperation with co-workers, supervisors/managers, fellows, students, volunteers, and visitors.
- Demonstrated ability to work independently, prioritize tasks, and problem solve.
- Excellent customer service skills and ability to adapt to a changing work environment.

University sponsorship is not available for this position, including transfers of sponsorship. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is currently scheduled to end April 6, 2027 and will require eligibility to work until that time. If you are selected for this position you must provide proof of work authorization and eligibility to work.

How to Apply:

To apply for this position, please click on the "Apply Now" button. You will be asked to upload a current resume/CV and a cover letter briefly describing your qualifications and experience.

Contact:

Erin Strange
[email protected]
608-262-9049
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Grad Medical Edu Prog Mgr(HS071)

Department(s):

A53-MEDICAL SCHOOL/MEDICINE/MEDICINE

Employment Class:

Academic Staff-Terminal

Job Number:

310808-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website:

Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

About University of Wisconsin–Madison

Work with purpose, make an impact, and grow your career. The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond. Join a world-class educational and research institution, located in one of America's best places to live and work. The University of Wisconsin–Madison has been a catalyst for the extraordinary since its founding in 1848. As a public land-grant university and prolific research institution, our guiding principle is the Wisconsin Idea, a long-standing commitment to conducting outreach that contributes to a better future for our state, our nation, and the world. In a survey of working Americans conducted by Forbes, UW?Madison ranked among the top 100 America’s Best Large Employers in 2022. Our location in Madison, Wisconsin, is consistently rated one of the best places to live in the United States. A variety of independent rankings place Madison among the best U.S. cities for livability, work-life balance, fitness, opportunities for women, best places to raise children, and other measures. We were also named one of the Best Universities for Commuters in 2021 ... . More than 24,000 faculty and staff work at our schools, colleges, and administrative units. Diversity is a source of strength, creativity, and innovation at UW–Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinions enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

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Job Tags

Holiday work, Permanent employment, Full time, Traineeship, Work experience placement, Remote job, Night shift,

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