NOTE: We are located in Roscoe Village (Chicago IL) and this position requires participation in a rotation of weekend and evening on-call responsibilities. Applicants must live within a 10-mile radius of the intersection of Belmont and Damen as well as have a car or some form of reliable transportation. Salary dependent upon experience and references: $32,000-40,000 . Additionally, after 30 days of full-time employment, we offer optional participation in both the Illinois Secure Choice IRA retirement savings program and seven different forms of Aflac supplemental insurance.
Please read (and re-read) the below thoroughly, carefully, and in its entirety. A cover letter that speaks to each of the points raised below is required. If it is written by AI, we will discard your entire application; you will not be moved forward in the process. You must be able to demonstrate your own ability to think and to write (with correct spelling, grammar, and punctuation). You will be given an in-person writing test and and WPM (words-per-minute) typing test as part of the interview process. Please do not waste your time or ours applying if you cannot pass these tests 90% or above. If hired into this position, you will be joining an office team of highly competent individuals who expect the same level of precision, intelligence, and dedication of everyone else on this team as they do of themselves individually. This is not an office job where you can kick back and relax. It is the opposite. And if that isn’t what appeals to you, then this isn’t the job for you.
With dozens of pet care professionals out in the field and nearly a thousand clients spanning neighborhoods from Rogers Park to Pilsen and from Streeterville to Portage Park, it takes a special kind of person to make sure that everyone is where they need to be, when they need to be there.
To say our office is a fast-paced environment would be an understatement. To continue to drive the kind of quality growth we have achieved thus far, we need an additional, rock-solid administrative team member keeping everything running smoothly. That’s where you come in!
Are you a “fixer”? Do you enjoy improvising to solve problems fast? Are you fastidious and obsessed with operating the logistical, day-to-day details of a fast-growing business? Are you a thinker and a doer? Are you results oriented? Do you enjoy improvising to solve problems quickly? Are you fastidious and meticulous with detail? Do the challenges of managing a large team of 40+ field professionals and the day-to-day details of a logistics-dependent business excite you?
This position will oversee the day-to-day operations collaboratively with the rest of our office team members. Duties include, but are not limited to: responding to scheduling requests via email and telephone as well as through our industry-specific software platform (Time To Pet), setting appointments in scheduling software, reviewing and addressing billing inquiries, taking basic information from prospective clients, answering or redirecting incoming calls, miscellaneous office duties, etc.
Duties Include, but are not limited to:
Requirements:
Normal office hours are 9:00am-5:00pm Monday-Friday. You will also participate in an on-call Monday-through-Thursday rotation amongst the office team in the evenings one weeknight per week in case of emergencies as well as to handle client and field staff inquiries/requests. Likewise, you’ll participate in the office team’s weekend (5PM Friday through 9AM Monday) and holiday on-call rotation. You must also be prepared to work extended hours during peak-demand dates when necessary. (Peak demand days often require working extended hours as 100% of scheduling requests must be settled each day before closing.) Other duties include: Conducting virtual meet-and-greets (M&Gs) with new clients via Google Meet; attending in-person M&Gs at clients’ homes; and, when necessary, assisting the office team with coverage out in the field
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