Job Description

Location: Remote

Pay Range: $15.50-$16.50/hr

SUMMARY: 

The Production Assistant / Office Assistant is responsible for daily scanning, printing, and assembly of exhibits and transcripts by adhering to productivity/quantity goals, department goals, QC check points, and customer requirements.

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Verify the accuracy of job instructions, including job number, exhibits included, witness/case name, priority status, and clarity of special instructions.
• Check and confirm all warning notes in the company database.
• Duplicate all CD’s/DVD’s and USB’s received as exhibits and create an archive copy.
• Scan and upload all exhibits and job-related documents, archive files from CD’s/DVD’s/USB’s and extract individual exhibits from complete scan file, name accordingly and ensure that files are uploaded correctly.
• Print, tab, and assemble exhibits and transcripts and prepare jobs for shipment by packaging, preparing courier labels, and coordinating with shipping vendors (i.e., FedEx, UPS, or local courier).
• Operate scanner, copier, and bindery equipment.
• Prepare certain paperwork when not provided by contractors and/or affiliates and aid in communicating job details to applicable company personnel.
• Prepare any materials and/or documents to be shipped to affiliates and ensures timely and accurate delivery by confirming shipping address, required delivery vendor/time and following up where needed.
• Perform data entry by entering completed production steps into company database.
• Scan source documents and uploads them into the company repository for the benefit of all employees who will process the job.
• Assist supervisor with clean-up and organization of the production area and help with ensuring all production supplies are fully stocked when necessary.
• Assist in training or cross-training employees.
• Safeguards confidentiality of the medical records and complies with all local, state, and federal laws pertaining to medical records. Assures compliance with all HIPAA regulations concerning use, retrieval, storage, and sharing of medical records.
• Other duties as required

COMPETENCIES, SKILLS AND ABILITIES

• Must be a positive team player and be able to communicate with team members.
• Strong attention to details, efficient and highly organized.
• Ability to multi-task.
• General computer skills (Outlook, Word, Adobe Acrobat, Internet Explorer, Windows and Outlook)
• Flexible schedule and available to work occasional overtime as required.
• Ability to work with deadlines and work well under pressure.
• Works well independently and with other department members.
• Accepts direction well.
• Excellent attendance and punctuality.
• Familiarity with subpoenas, written depositions and affidavits a plus
• Understanding of record tabbing, organization, and charts a plus

EDUCATION / EXPERIENCE

• High school diploma or equivalent required.
• Minimum 2 years’ experience in an administrative role or legal support service.
• Adheres to compliance policies.
• Constantly strives to achieve excellence in day-to-day operations of respective department.
• Works collaboratively with all members of management to resolve departmental and organizational challenges expeditiously, economically, professionally and with minimum disruption to the practice.
• Team player approach.
• Experience working in a multi-function, multi-geography environment preferred.

SUPERVISORY RESPONSIBILITIES:

The Production Assistant has no supervisory responsibilities.

LANGUAGE SKILLS

Ability to effectively present information and respond to questions from internal and external customers whose first language is English.

CERTIFICATES, LICENSES, REGISTRATIONS

None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle or feel objects, type and use mouse; reach with hands and arms; and talk and/or hear. The employee is required to sit for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this job, the employee regularly works in an office environment in a clerical environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

TRAVEL REQUIREMENTS

This position does not require travel.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to the job at any time with or without notice.

AAP/EEO STATEMENT

Lexitas prohibits discrimination based on race, religion, gender, national origin, age, disability, veteran status, marital status, pregnancy, gender expression or identity, sexual orientation or any other legally protected status.

EOE Employer/Vet/Disabled.

If you require reasonable accommodation in the application process, please contact Human Resources at [email protected] for assistance. All other applications must be submitted online.

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